Privacy Policy

Notice of Privacy Policy

This notice describes how medical information about you may be used and disclosed and how you get access to this information.
As a patient of Fast Pace Health, you are entitled to receive notice about our privacy practices and how we may use and disclose your personal health information in different circumstances. This notice describes how we use and disclose your personal information, the choices and rights you have about how your personal health information may be used and disclosed, and our obligations to protect the privacy of your personal health information.

Introduction

When you become a patient at Fast Pace Health, you provide us with information about your health. Each time you visit us, a record of your visit and what was done is made. Your health record is the information that we use to plan your care, provide treatment, and receive payment for our services. It is important for you to understand that your health record contains personal information that is protected by federal and state laws.

Our Duties

Fast Pace Health is required by law to maintain the privacy of your personal health information and to provide you with notice of our legal duties and privacy practices with respect to your personal health information. We are required to comply with the terms of this notice which is currently in effect, but we reserve the right to change our privacy practices and to make such changes apply to all the protected health information we maintain. In the event that our notice changes, we will notify you of the revised notice the first time you visit us after the change or otherwise upon your request.
How we use and disclose your protected health information. After we make a good faith effort to provide you with this notice, we may use your personal health information to treat you, to obtain payment for treating you, and for our internal healthcare operations. We may use and disclose your personal health information for such purposes in the following ways:

For Treatment

We will use and/or disclose your personal health information to plan, provide, and coordinate your healthcare services.

For Payment

We will use and/or disclose your personal health information to obtain payment for the health care services we have provided to you.

For Health Care Operations

We will use and/or disclose your personal health information for our health care operations. For example, we may disclose your personal health information to Medicare to provide documentation of the medical necessity of your office visit.

Super Confidential Information

If we have PHI about you regarding alcohol or substance abuse, diagnosis, and treatment, or psychotherapy and mental health records, we will not disclose it under the “Uses and Disclosures Related to Treatment, Payment, or Healthcare Operations” rules above without your first signing and properly completing our Authorization form. If you do not specifically authorize disclosure, we will not disclose it unless authorized under the Special HIPAA Disclosure Rules. If we disclose super confidential information, either because you have authorized it or the Special Rules authorizing us to do applies, we will comply with state and federal law that requires us to warn the recipient in writing that re-disclosure is prohibited.
Uses and disclosures of your personal health information with your authorization. For purposes other than treating you, obtaining payment for your care, or our own health care operations, we will obtain your written authorization prior to using or disclosing your personal health information (unless we are required or permitted by law to use or disclose your information as set out below). You have the right to revoke any authorization you have given us at any time. If you have any questions about written authorizations, please contact our Privacy Officer at the address below. Our Privacy Officer will provide you with information about giving or revoking authorizations for us to use or disclose your personal health information.
Uses and disclosures we may make unless you object or express in writing. Unless you object, we may contact you to provide appointment reminders or information about treatments or treatment alternatives or other health-related benefits or services that may be of interest to you. Before we send you any marketing materials, we will obtain your written authorization. If you are unable to agree or object, we may disclose this information as necessary if we determine it is in your best interests based upon our professional judgment.
Uses and disclosures we are permitted or required to make without your authorization. We may use and disclose your personal health information without obtaining your written authorization in the following situations:

Business Associates

There are some services that we provide through contracts with our business associates who work on our behalf. In such a situation, we may disclose your personal health information to our business associates so that they can perform the jobs we asked them to do. We require all-out business associates to also safeguard your information in accordance with applicable law.

Uses and Disclosures Required by Law

We may use or disclose your personal health information to the extent we are required by law to do so. The use or disclosure will be made in full compliance with the applicable law governing the disclosure.

Public Health Activities

We may use or disclose your personal health information for public health activities and purposes in compliance with applicable laws for the purpose of controlling disease, injury, or disability. We may also disclose your health information to a public authority authorized to receive reports of child abuse or neglect, to report information about products or services under the jurisdiction of the US Food and Drug
Administration, or to alert authorities of persons who may have been exposed to a communicable disease or who may otherwise be at risk of contracting or spreading a disease or condition, and to your employer for certain work-related illnesses or injuries.
Victims of abuse, neglect, or domestic violence. We may disclose personal health information about an individual whom we reasonably believe to be a victim of abuse, neglect, exploitation, or domestic violence to a government authority, including a social service or protective service agency authorized by law to receive reports of child abuse, neglect, exploitation, or domestic violence. Any such disclosures will be made in accordance with and limited to the requirements of the law.

Health Oversight Activities

Judicial and Administrative Proceedings

We may disclose your personal health information in the course of any judicial or administrative hearing in response to an order of a court or administrative tribunal, or in response to a subpoena, discovery request, or other lawful processes where we receive satisfactory assurance that you have been notified of the request and have been given time to object and other appropriate precautions have been taken. In all cases, we take reasonable steps to protect the confidentiality of your health information.

Law Enforcement

We may disclose your personal health information for a law enforcement purpose to law enforcement officials in compliance with and as limited by applicable law.

Coroners, Medical Examiners, and Funeral Directors

We may disclose your personal health information for a law enforcement purpose to law enforcement officials in compliance with and as limited by applicable law.

Organ Donation

As allowed by law, we may disclose personal health information to organ procurement organizations for eye or tissue donation purposes.

Research

We may use or disclose your personal health information without your authorization for research purposes when such research has been approved by an institutional review board that has reviewed the research to ensure the privacy of your personal health information, or as otherwise allowed by law.

Limited Government Functions

We may disclose your personal health information to certain government agencies charged with special government functions, as limited by applicable law. For example, we may disclose your health information to authorized federal officials for the conduct of national security activities, as required by law.

Health and Safety

We may disclose your personal health information to prevent or lessen a serious threat to any person’s or the public’s health or safety. In all cases, disclosures will only be made in accordance with applicable law.

Workers Compensation

We may disclose your personal health information to a judicial or administrative proceeding in response to orders, subpoenas, and other valid legal processes.

Your Rights

You have the following rights with regard to your personal health information. Right to receive a copy of this notice. Upon request, you have the right to receive a paper

Copy of this Notice

Please ask the front desk specialist for a copy.

Right to Inspect and Copy Your Health Information

Upon written request, you have the right to access and obtain a copy of your health information maintained by us. Please contact our Privacy Officer for assistance in obtaining or copying your health information.

Right to Amend Your Health Information

You have the right to request in writing that we amend your health information that we maintain. If you require an amendment to your health information we will require a reason to be given. We will comply with your request in the event that we determine the information that you are asking us to amend is false, inaccurate, or misleading. Please contact our Privacy Officer for assistance in seeking an amendment to your health information.

Right to request additional restrictions on uses and disclosures of your health information.

You have the right to request in writing that we place additional restrictions on how we use or disclose your personal health information. While we will consider any request for additional restrictions, we are not required to agree to your request. Please contact our Privacy Officer to request additional restrictions on how we use and disclose your personal health information.

Right to request an accounting of disclosures.

You have a right to request an accounting of the disclosures we make of your personal health information. For each disclosure, the accounting will include the date it was made, a brief description of the protected information disclosed, the name and address (if known) of the person or entity that received the disclosure, and a statement of the reason for disclosure. Please contact our Privacy Officer to request an accounting.

Right to request confidentiality in certain communications.

You have the right to ask that we communicate with you by alternative means or at alternative locations. For example, asking that we call you on your cell phone, asking us not to leave messages at your work phone number, or asking us to mail letters only to your home address. We will accommodate any reasonable request made by or on behalf of you. Please contact our Privacy Officer to request such confidentiality.

Right to receive further information.

You have the right to receive further information about our privacy practices, your privacy rights, if you disagree with a decision we make about your personal health information, or if you believe your privacy rights have been violated. Our Privacy Officer will be happy to answer your questions and give you additional information on how to exercise your rights.

Right to file a complaint.

If you believe your privacy rights have been violated you have the right to file a formal complaint with our Privacy Officer. You also have the right to file a complaint with the Office of Civil Rights of the United States Department of Health and Human Services. Under no circumstances will we retaliate against you for filing a complaint.

To contact our Privacy Officer, write or call

Brian Annulis, Chief Compliance Officer
6550 Carothers Parkway, Suite 225
Franklin, TN 37067
Brian.Annulis@fastpacehealth.com
(931) 253-1110

To contact the Office of Civil Rights, Department of Health and Human Services, write or call

Secretary of Health and Human Services
200 Independence Ave. SW
Washington, DC 20201
(202) 619-0257